PRIVACY POLICY FOR SHARE TALENT MANAGEMENT

Last Updated: 01 October 2025

We take your privacy seriously. Please read this Privacy Policy carefully, as it explains how and

why we collect, use, and share your personal data, and outlines your rights under the UK

General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.

1. WHO WE ARE

Share Talent Management LTD of 85 Great Portland Street, First Floor, London, W1W 7LT

(“we”, “us”, “our”) is a UK-based talent agency representing actors and performers. We act as a

data controller, responsible for how your personal data is handled.

Our services include:

● Representation of actors and performers;

● Submission of talent materials to casting directors, producers, and other industry

professionals;

● Management of contracts, negotiations, and payments.

This Privacy Policy applies to:

● Our website: https://www.sharetalentmanagement.com;

● Direct communications with actors, clients, and industry partners.

2. TYPES OF PERSONAL DATA WE COLLECT

We may collect and process the following types of personal data:

● Talent Data: Name, date of birth, headshots, resumes, demo reels, union status,

professional history, and contact details.

● Client/Casting Director Data: Name, company, contact details, project and role

information.

● Financial Data: Bank account details (for commission payments).

● Technical Data: IP address, device/browser information, cookies and usage analytics

(when you visit our website).

● Communications Data: Emails, calls, and correspondence with us.

We do not knowingly collect data relating to children under the age of 16 without parental

consent.

3. HOW WE COLLECT PERSONAL DATA

We collect data in the following ways:

● Directly from you when you apply for representation, submit materials, or communicate

with us; and

● Automatically when you interact with our website (via cookies and analytics).

4. HOW WE USE PERSONAL DATA

We use your personal data to:

● Provide talent representation and management services;

● Submit actor profiles to industry professionals for casting opportunities;

● Manage contracts, commissions, and payments;

● Comply with legal and regulatory obligations;

● Improve our services and maintain website security.

Legal Basis for Processing

We rely on the following lawful bases:

● Contract – to perform our agreement with you (e.g., managing your representation and

making commission payments);

● Legitimate Interests – to operate and grow our agency (balanced against your rights);

● Legal Obligation – where we must comply with laws (e.g., tax and employment

regulations, including retaining financial records for statutory periods);

● Consent – where you have agreed to marketing or optional uses of your data.

5. DISCLOSURES OF PERSONAL DATA

We may share data with:

● Casting directors, producers, and industry professionals (for submissions/auditions);

● Third-party service providers (IT, accounting, payment processors);

● Regulators, law enforcement, or legal advisers where legally required.

We require third parties to handle your data securely and lawfully.

6. INTERNATIONAL TRANSFERS

Sometimes your data may be transferred outside the UK (e.g., to casting directors or film

companies abroad). Where this occurs, we ensure appropriate safeguards (such as

UK-approved standard contractual clauses) are in place.

7. DATA SECURITY

We use technical and organisational measures (encryption, secure servers, restricted access) to

protect your data.

8. DATA RETENTION

We retain data only as long as necessary:

● Talent/client data: For the duration of your engagement and up to 7 years after

termination (to comply with tax/accounting laws).

● Website/analytics data: For a shorter period, typically under 2 years.

After this, we securely delete or anonymise your data.

9. YOUR RIGHTS (UK GDPR)

You have the following rights:

● Access your personal data;

● Request correction of inaccurate data;

● Request erasure (“right to be forgotten”);

● Object to or restrict certain processing;

● Request data portability;

● Withdraw consent (for marketing or optional uses);

● Lodge a complaint with the UK Information Commissioner’s Office (ICO).

To exercise your rights, contact us at the details below.

10. CONTACT DETAILS

For any privacy queries or to exercise your rights, please contact:

SHARE TALENT MANAGEMENT LIMITED

85 Great Portland Street, First Floor, London, W1W 7LT

samuel@sharetalent.co.uk

11. COMPLAINTS

You have the right to make a complaint at any time to the Information Commissioner’s Office

(ICO), the UK’s data protection authority (www.ico.org.uk).

12. CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time. The updated version will always be posted on our website with the “Last Updated” date.